Microsoft 365 Is Your Most-Used Platform. It’s Also One of Your Biggest Security Risks.
SmartBase provides fully managed Microsoft 365 administration, security hardening, and ongoing support for healthcare, financial, and regulated organizations — so your team stays productive and your data stays protected.
THE M365 PROBLEM MOST ORGANIZATIONS DON’T SEE COMING
Microsoft Keeps the Platform Running. Securing How You Use It Is Your Responsibility.
Most organizations assume Microsoft 365 is secure out of the box. It is not. The default configuration leaves significant gaps in access controls, data protection, and threat detection — gaps that attackers know exactly how to exploit. Business email compromise, account takeover, and ransomware delivered through Teams or SharePoint are among the fastest-growing attack vectors targeting regulated industries.
SmartBase manages and secures your entire Microsoft 365 environment — from initial configuration and hardening through ongoing monitoring, user management, and incident response. We handle the complexity so your team can focus on using M365 to do their best work, not worrying about whether it is configured correctly.
Common M365 Problems
Business Email Compromise (BEC)s
Attackers impersonate executives or vendors through compromised M365 accounts to intercept payments or access sensitive data. Native M365 controls alone are not enough to stop it.
Data Loss and Compliance Exposure
Without proper data governance, retention policies, and access controls in place, organizations risk both accidental data loss and compliance violations under HIPAA and HITRUST.
Account Takeover
Credential theft, phishing, and weak MFA configurations give attackers easy access to your M365 tenant. Once inside, they can move laterally across your entire environment.
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Misconfiguration Gaps
Default M365 settings are built for convenience, not security. Without expert configuration and ongoing management, your environment is likely leaving doors open that should be closed.
Complete Microsoft 365 Management, From Configuration to Response.
SmartBase manages every layer of your M365 environment — ensuring it is properly configured, continuously monitored, and actively defended.
M365 CONFIGURATION AND SECURITY HARDENING
Configured Correctly From the Start.
Default M365 settings are built for ease of use, not security. We close the gaps before attackers find them.
SmartBase assesses your current M365 configuration against security best practices and applies the hardening controls your organization needs — including conditional access policies, multi-factor authentication, data loss prevention, and tenant security settings aligned with HIPAA and HITRUST requirements.
USER AND LICENSE MANAGEMENT
The Right Access for the Right People. Nothing More.
Overprivileged accounts and stale licenses are among the most common M365 security gaps we find.
SmartBase manages your M365 user accounts, license assignments, and access permissions — provisioning new users, modifying access as roles change, and deactivating accounts when employees leave. We apply least-privilege principles and conduct regular access reviews to ensure your environment reflects who actually needs what.
M365 SECURITY MONITORING AND THREAT DETECTION
Continuous Visibility Into What’s Happening Across Your M365 Environment.
Threats in M365 move fast. Detection that only looks back is not enough.
SmartBase monitors your M365 environment for suspicious activity, anomalous logins, data exfiltration attempts, and indicators of compromise — 24/7/365. We integrate Defender for Microsoft 365 and third-party security tooling where appropriate, and our team responds to confirmed threats rather than just alerting you to them.
M365 BACKUP AND DATA PROTECTION
Microsoft Protects the Platform. Your Data Is Your Responsibility.
Exchange, SharePoint, Teams, and OneDrive data is not automatically backed up in a way that guarantees recovery.
SmartBase provides fully managed backup for your M365 data — protecting Exchange email, SharePoint sites, OneDrive files, and Teams conversations against accidental deletion, ransomware, and retention gaps. Granular recovery means we can restore a single email, a folder, or an entire mailbox without disruption.
Additional Capabilities
Every Workload Covered. Every Layer Protected. From initial configuration to ongoing management and active security response, SmartBase covers the full scope of Microsoft 365 for regulated organizations.
Conditional access and multi-factor authentication (MFA)
Data loss prevention (DLP) policy implementation
Exchange Online administration and email security
Microsoft Teams administration and governance
SharePoint Online management and permissions
OneDrive configuration and data governance
User provisioning, modification, and deactivation
License management and cost optimization
M365 security monitoring and threat detection
Defender for Microsoft 365 management
Endpoint Detection & Response
M365 backup (Exchange, Teams, SharePoint, OneDrive)
Phishing and business email compromise protection
Access reviews and least-privilege enforcement
Compliance policy alignment (HIPAA, HITRUST, SOC 2)
From Assessment to Fully Managed in Four Steps.
01
Assess
We review your current M365 configuration, security settings, and user access against best practices and your specific compliance requirements. You get a clear picture of what is in place and what needs to change.
02
Harden
We implement the configuration changes, security policies, and access controls your environment requires. Every change is documented so you have a complete record for audits and compliance reporting..
03
Monitor
We monitor your M365 environment continuously for threats, suspicious activity, and configuration drift. When something needs attention, we act — we do not wait for you to notice.
04
Manage and Evovle
As your organization changes, new users, new tools, new compliance requirements, we keep your M365 environment aligned. Ongoing administration, regular access reviews, and proactive security updates are all included.
Customer Testimonials
GET STARTED
Find Out If Your Microsoft 365 Environment Is Actually Secure. With a Complimentary Evaluation
Our team will review your current M365 configuration, identify security and compliance gaps, and give you a clear picture of what needs to change. No pressure, no obligation.
What to Expect:
- Review of your current M365 configuration and security settings
- Assessment of user access controls and permissions
- Gap analysis against HIPAA and HITRUST requirements
- Backup and data protection evaluation
- Clear, plain-language recommendations with no obligation
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